At IES, we are committed to protecting your personal data. This Privacy Notice explains how we collect, use, and protect any information you provide when you contact us through this website or sign up for marketing updates about our events.

1. Who We Are

29th November 2025

Irish Endodontic Society, We act as the Data Controller for the personal data you submit through this page.

2. What Personal Data We Collect

When you use the Contact Form, we may collect:

• Your name

• Your email address

• Your phone number (if provided)

• Your message or enquiry

When you sign up for marketing/events updates, we collect:

• Your name

• Your email address

• Your marketing consent preferences

3. How We Use Your Information

We use your personal data for the following purposes:

Contact & Enquiries

• Responding to your questions

• Providing support or information you requested

• Following up on your query

Marketing & Events

If you choose to opt-in:

• Sending updates about IES events, workshops, training, and relevant news

• Managing your email subscription

You will only receive marketing communications if you actively tick the consent box.

4. Legal Basis for Processing

We process your personal data based on:

• Legitimate Interest – to respond to your message or enquiry

• Consent – for sending marketing updates (you may withdraw at any time)

5. How Long We Keep Your Data

• Contact form submissions: kept for up to 12 months for reference and service follow-up

• Marketing subscribers: kept until you unsubscribe or request deletion

6. Who We Share Your Data With

Your information may be processed through trusted service providers, such as:

• Email marketing software (e.g., Mailchimp, HubSpot, or your chosen provider)

• Website hosting provider

• Form plugins used on WordPress (e.g., WPForms, Contact Form 7)

These providers operate under GDPR-compliant agreements.

We do not sell your data to any third parties.

7. Your Rights Under GDPR

You have the right to:

• Access your personal data

• Correct inaccurate information

• Request deletion

• Withdraw consent for marketing at any time

• Object to or restrict certain processing

• Request a copy of your data (data portability)

To exercise any of these rights, email us at: irishendosociety@gmail.com

You also have the right to lodge a complaint with the Data Protection Commission (DPC) in Ireland.

8. How We Protect Your Data

We use appropriate technical and organisational measures to keep your data secure, including encryption, access controls, and secure hosting.

9. Cookies & Tracking

This Contact page does not intentionally use tracking cookies, but standard WordPress, hosting, or form plugins may use functional cookies for website performance and security.
For full cookie details, please refer to our website-wide Cookie Policy (if available).

10. Updates to This Policy

We may update this notice occasionally. Any changes will be posted on this page with an updated on 29th November 2025